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Please keep this page with your copy of the By-Laws &
Standing Rules and other membership paraphernalia.
President - elected office - overall direction; administrative
co-ordination; maintain awareness of group activities; keep VP informed of
activity; delegate.
Vice President - appointed by President; confirmed by vote - assist
President; be able to step in if President is unable to perform duties for
whatever reason; maintain awareness of group's and President's activities;
maintain business meeting agenda; run business meetings.
Secretary - elected office - handle legal paperwork (state and
federal filings, etc.); maintain non-profit paperwork; manage
correspondence; take meeting minutes and give print-ready copy to Editor
for publication.
Treasurer - elected office - maintain financial books and accounts;
make monthly report to business meeting; handle income and outgo;
encourage wise use of funds; handle all bank business.
Deputy - appointed by Treasurer - duties as outlined by Treasurer.
Unless otherwise appointed, first deputy is Secretary followed by
President.
Membership Secretary - elected office - collect subscription fees,
record them and send them on to Treasurer; get "Welcome" packets to new
members; get packet updates to existing members; maintain supply of
membership buttons; maintain the membership database; keep track of
expirations and act on them; get database updates to whatever offices need
them; maintain the Member Directory and get updated versions printed and
distributed on a timely basis (distribution is usually through the
newsletter); carry newsletter spares for handing out spontaneously to
interested parties. Although this office is responsible for whatever
printing needs to be done in conjunction with it, arrangements may be made
with the Editor.
Editor - appointed by Board; confirmed by vote - monthly
publication and distribution of newsletter and of other paper publications
(educational pamphlets, business cards, advertising brochures, etc.);
maintain hardcopy archive of all published items and newsletter trades;
carry newsletter spares for handing out spontaneously to interested
parties.
WebAdmin - appointed by Editor; confirmed by vote - timely updates
to webpage including needed expansions, additions or deletions; maintain
domain name; possible moderator of egroups.
elist Moderator - On both lists <GPACG-general> & <gpacg> - Become
familiar with how things work on the lists and in the groupareas and all
the possible uses they can be put to. Maintain calendar function - S'n'Bs,
events, etc. Keep threads on-topic, splitting out convolutions if
necessary. (Suggestion: Use cut&paste to start new thread/subjectline,
then delete that particular raveling.) Check <Members> <Bouncing> to make
sure guildmembers haven't been lost somehow and to see if any public subs
are bouncing. Take appropriate action; i.e., send re-activation message,
delete longtime hardbounce, etc. Phone contact with guildmembers may be
necessary. Keep an eye on user settings and group settings to make sure
nothing goes awry when Yahoo does an upgrade, announced or unannounced.
(They never seem to be announced, by the way...) Update blurb on grouparea
homepage and general appearance to keep in line with guild goals and
official website. Write/maintain online files for auto-send on subscribe,
unsubscribe, etc. Run polls as recommended by Business Meeting on
appropriate list. (Suggest polls?) Answer questions and help users with
list problems. Instruct guild members on how to fully access groupareas.
(Requires understanding Yahoo ID process.)
On public list <GPACG-general> - In
<Files> and <Links> sections - make sure no spammer has dropped
objectionable files or links (porno, scams, buy-this-cheap ads, etc.).
Transfer privatelist-type messages to the private list with an apology
(preferable humorous) to the public list and delete from publiclist.
On private list <gpacg> - In the
absence of a Membership Secretary - add/delete guildmembers as they join
or quit the guild. In the conjunction with Membership Secretary -
encourage new and existing members to fill out database entries as part of
enrollment process.
Recommendation - Join the GroupManagersForum on Yahoo even if just as a
web-read. There's a very good listowner/moderator community there with
good info and feedback. As it is made up of other owners and moderators,
everyone is on equal footing with everyone else.
Total time committment - Approx. 15 minutes daily with 1 extra hour (max.)
weekly for maintainance. Make reports to business meetings and be
available for questions and discussions. (Best accomplished in person.)
One evening/month. Instruction time requirements vary with "student". GMF
listread as needed.
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Also, all officers can and should be "sounding
boards" for ideas, problems, etc. from the membership and each other.
All members should try to have business cards with them to give to people
who are interested.
Brochures are available for this, too.
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